Zeo Route Planner: The best routing software for delivery businesses

Zeo Route Planner: The best routing software for delivery businesses, Zeo Route Planner
Reading Time: 6 minutes

Zeo Route Planner began as a general-purpose route optimization software to help anyone who needed an efficient way to drive to multiple stops. But we quickly realized our most enthusiastic users were delivery drivers. Over the past years, we dove into what these drivers needed and wanted, then built out functionality that helps the whole team work more quickly and efficiently.

Since our inception, our focus has been on efficiency, i.e., trying to build the app in such a way so that it can handle all the functionalities of the delivery process easily and usability, i.e., building a tool that will be an awesome experience for both drivers as well as dispatchers. While other folks can use and enjoy our app, the product will grow to be more tailored to delivery work.

If you’re going to pick software to keep everyone on the same page, we think it makes sense to pick something that gets the job done and something that dispatchers and drivers actually like to use. So here’s a look at what we’re doing for each member of your delivery team.

If you’re going to pick a route mapping/monitoring software, it makes sense to pick something with key tools that both dispatchers and drivers enjoy using. Download and try the Zeo Route Planner for free.

What features Zeo Route Planner offers

Route mapping software makes delivery drivers’ and dispatchers’ jobs easier. Let’s look at how Zeo Route Planner helps the drivers and the dispatchers complete the delivery process.

Route planning and optimization

Many of the dispatchers we’ve heard from still hand out deliveries based on zip code. The argument is that if a driver does the same area consistently, they will learn the “tough” stops and do a faster, better job over time. The downside is that packages are not always distributed in the best way. You might have one driver who gets a 5-hour route and another who gets a 12-hour route on the same day. You’re not getting your money’s worth out of the first driver, and the second is going to be exhausted.

Zeo Route Planner: The best routing software for delivery businesses, Zeo Route Planner
Route planning and optimization with the help of Zeo Route Planner

Here’s our recommendation for fleet management: Take all the deliveries that need to be made for the day and import them to Zeo Route Planner using a spreadsheet file (You can also use Bar/QR code, image capture, pin drop, and manual typing to import all the addresses). The Zeo Route app then automatically creates optimized routes to ensure that drivers are:

  1. Getting roughly equal work
  2. Able to make those deliveries in the most efficient way possible.

When you’re happy with the generated routes, you can start your navigation services. (Zeo Route Planner offers you various navigation services such as Google Maps, Waze, Yandex, Sygic Maps, TomTom Go, and Apple Maps)

Route planning on the go

Most route-planning software options have dispatchers run the route in the morning and send it to drivers in a non-editable format. So if something goes wrong, drivers no longer have an optimal route available to them. 

We’ve seen many reasons for drivers to reoptimize their delivery routes, such as:

  • When a customer cancels their scheduled delivery time
  • When a new pickup is added to the route
  • When drivers are running late and need to make a detour to deliver a package during the planned time window
  • When there is a change in traffic conditions (accidents, school traffic surge, etc.)

If something like that comes up, drivers can update Zeo Route Planner with their last delivery and rerun the algorithm. They’ll receive a new best route for their updated circumstances.

Route Monitoring

Many GPS tracking solutions will tell you where a truck is, but not many will tell you where a driver is in the context of their route.

Using the Zeo Route Planner dispatcher web app, you can get real-time updates on where a driver is along their daily route (via a map that’s updated with live information). You can also zoom in on a specific driver and expand their list of upcoming stops. We’re also exploring functionality that allows dispatchers to drag and drop stops.

Zeo Route Planner: The best routing software for delivery businesses, Zeo Route Planner
Route monitoring with Zeo Route Planner

ETAs are automatically updated throughout the day. They take into account average delivery time plus drive time. The ETA for the next stop is generally very accurate; if you have a 10-minute drive to the next stop, for example, then you can expect arrival within one or two minutes of the projected time.

The ETA for the final stop of the day grows accurately on how the driver is completing the previous deliveries. For example, the ETA for the last visit should be within +/-1.5 hrs for a 10-hour route. It’s subject to uncertainty (traffic conditions and other weather conditions), but it’s also only as good as the information you give it.

The ETAs rely on an average delivery time reported by the driver or the dispatcher. Plus, B2B deliveries can have a lot more variability than B2C (depending on the industry, of course). If you need precise estimates, you’ll want to update the app with average times based on each type of stop.

Compatibility with popular navigation apps

Zeo Route Planner is compatible with all common navigation apps, like Google Maps, Waze, Yandex, Sygic, Apple Maps, TomTom Go, Here We Go. Drivers can toggle between the navigation app and the Zeo Route app to mark their stops as complete, then begin driving to the next stop.

Zeo Route Planner: The best routing software for delivery businesses, Zeo Route Planner
Navigation service offered by Zeo Route Planner

With the integration of these popular navigation apps, one can easily choose the navigation service they think is the best and complete all the delivery processes. This adds more power into the hands of the drivers.

Proof of delivery and recipient notifications

Zeo Route Planner has always believed in the fact that the customer is God. Thus our proof of delivery provides a seamless feature through which the customers get all the necessary information about their package.

Zeo Route Planner: The best routing software for delivery businesses, Zeo Route Planner
Proof of delivery with Zeo Route Planner

Zeo Route Planner sends out email or SMS notifications to customers in context to their delivery. We also provide the best proof of delivery in the market through which the drivers can keep track of the completed deliveries.

We provide a signature as well as photographic proof of delivery. You can either take the customer’s signature on your smartphone after delivering the package or take the package photograph if the customer is not available.

This way, you can keep track of the completed package and keep your customers informed about their deliveries. This will help you to maintain a good bond with your customers also, and in turn, help you in growing your business.

Is route mapping software worth?

Sometimes, drivers argue that the 15 (or so) minutes needed to add addresses to a route manager in the morning isn’t worth it and that they’ll make up for it by intuitively driving to the closest stops. In reality, we’ve seen that drivers who use Zeo Route Planner often finish their routes 15-20% earlier each day.

And that’s just the route planning solution. Dispatchers benefit from knowing where their drivers are and when they’ll get to the next stop. If customers call to ask for their delivery status, they don’t have to call the driver and further delay their progress. 

It’s easier to plan efficient routes for everyone using the Zeo Route Planner. Anyone hoping to scale delivery operations and achieve consistency (and improved ability to plan for the future) is invaluable, and the Zeo Route app can help you achieve that.

Zeo Route Planner may not be a flawless solution to all your delivery headaches. But we are working hard to provide a single platform for dispatchers and drivers to work more efficiently, drive higher customer satisfaction, and get home earlier in the day. We aim to be the best in the business of last-mile delivery.

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    Know More

    How to Create Route?

    How do I add stop by typing and searching? Web

    Follow these steps to add a stop by typing and searching:

    • Go to Playground Page. You will find a search box in top left.
    • Type in your desired stop and it will show search results as you type.
    • Select one of the search results to add the stop to list of unassigned stops.

    How do I import stops in bulk from an excel file? Web

    Follow these steps to add stops in bulk using an excel file:

    • Go to Playground Page.
    • In top right corner you will see import icon. Press on that icon & a modal will open.
    • If you already have an excel file, press the “Upload stops via flat file” button & a new window will open up.
    • If you don’t have an existing file, you can download a sample file and input all your data accordingly, then upload it.
    • In the new window, upload your file and match the headers & confirm mappings.
    • Review your confirmed data and add the stop.

    How do I import stops from an image? Mobile

    Follow these steps to add stops in bulk by uploading an image:

    • Go to Zeo Route Planner App and open On Ride page.
    • Bottom bar has 3 icons in left. Press on image icon.
    • Select the image from gallery if you already have one or take a picture if you don’t have existing.
    • Adjust the crop for the selected image & press crop.
    • Zeo will automatically detect the addresses from the image. Press on done and then save & optimize to create route.

    How do I add a stop using Latitude and Longitude? Mobile

    Follow these steps to add stop if you have Latitude & Longitude of the address:

    • Go to Zeo Route Planner App and open On Ride page.
    • You will see a icon. Press on that icon & press on New Route.
    • If you already have an excel file, press the “Upload stops via flat file” button & a new window will open up.
    • Below search bar, select the “by lat long” option and then enter the latitude and longitude in the search bar.
    • You will see results in the search, select one of them.
    • Select additional options according to your need & click on “Done adding stops”.

    How do I add a using a QR Code? Mobile

    Follow these steps to add stop using QR Code:

    • Go to Zeo Route Planner App and open On Ride page.
    • You will see a icon. Press on that icon & press on New Route.
    • Bottom bar has 3 icons in left. Press on QR code icon.
    • It will open up a QR Code scanner. You can scan normal QR code as well as FedEx QR code and it will automatically detect address.
    • Add the stop to route with any additional options.

    How do I delete a stop? Mobile

    Follow these steps to delete a stop:

    • Go to Zeo Route Planner App and open On Ride page.
    • You will see a icon. Press on that icon & press on New Route.
    • Add some stops using any of the methods & click on save & optimize.
    • From the list of stops that you have, long press on any stop that you want to delete.
    • It will open window asking you to select the stops that you want to remove. Click on Remove button and it will delete the stop from your route.